Capstone Mentoring

Sustainability Certificate Capstone Mentor/Mentee Project Expectations

If you are looking for a mentor, first check our list of Sustainability Faculty.

PDF of these expectations

Capstone Progress Report Form


Principles for the project

The general guidelines and project expectations for the capstone are found here:

The capstone project is designed to give students the experience of developing and completing an applied sustainability project.  Thus, it is primarily the student’s responsibility to plan and execute the project. Mentors are expected to offer guidance, advice, and expertise.

Student should come to project mentors with a fairly developed idea and general plan; we hope that mentors will bring focus and direction to the idea and help students define realistic goals and timelines. Certainly one of the key insights mentors provide is additional contacts that should be consulted to accomplish the project.

Students and mentors should set a schedule of meetings for checking-in.


Requirements for project mentors and mentees:

While the frequency of meetings is conditional to the project and individuals, we require three critical check-ins over the course of the semester:  

  1. Approval of work plan and timeline

  2. Midpoint progress report

  3. Final progress report in preparation for completing and presenting the capstone

Both the student(s) and mentor will sign-off on a Capstone Progress Report Form at each of these meetings.  Students should print off the form and bring it with them to their mentor meeting.  These forms should be turned into the Certificate Director.

*If you are working as a part of a team, only one form per check-in per team is required.  Make sure to include the names and signatures from all team members on the form.

Mentor expectations:

  • Familiarize yourself with the capstone guidelines (

  • There are two integral online forms which students are required to complete as they plan and revise their Capstone projects:

    • Work Plan: This is the project proposal

    • Timeline: This is the schedule of benchmarks and goals for the project

Mentors should plan to review these forms as the project develops throughout the semester.  These can be accessed by logging in with your UGA myID on the Certificate website:  If you are not able to meet in person, this enables you to view the Work Plan and Timeline and offer online reviews.

  • Help the students refine ideas, establish metrics, and a craft a realistic timeline for the project.

  • You will receive period timeline notifications (via email) as a vehicle for helping students make regular progress.

  • Check-in regularly (face to face and/or via email) on the progress of the project and offer encouragement and suggest appropriate revisions of the Work Plan and Timeline.

  • Send any concerns about the project to the Certificate Director (


Mentee expectations:

  • Identify your capstone project

    • It is recommended that students attend the Capstone Workshop, held concurrently with the Orientation, the semester prior to their capstone semester. The workshop will be the starting point for idea generation for a student’s capstone.

  • Identify your mentor

    • The semester prior to completing the capstone, the student (or student group) will need to identify a capstone mentor.

    • Mentors can be internship supervisors, faculty, staff, or nonprofit or government representatives. All mentors must be approved by the certificate director.

  • Develop capstone work plan

    • Create work plan

      • Students will develop a work plan for their capstone project, outlining goals, personal objectives, timeline, resources/partners, and success metrics. The capstone work plan is an online form available through the certificate website (student must be logged in to access it).

      • A minimum of five timeline tasks is required to ensure that students are on track to reach project goals. Students are required to add necessary details to these five tasks. Additional tasks may be created if desired.

  • Reflect on capstone learning

    • At the end of the capstone, students will be expected to develop a reflection (essay or video essay) on their project to be included in their certificate portfolio. The reflection should communicate how the capstone experience influenced their sustainability learning and their ability to approach sustainability challenges.

  • Present capstone work

    • Prior to graduation, the student must deliver a presentation about their capstone experience.

    • We expect all students/student teams to present their Capstone in the Sustainability Seminar course during the Final Capstone Presentation Potluck. We typically host two days of presentations depending upon the number of projects completed that semester.  A presentation sign-up form will be distributed mid-semester.

    • Additional opportunities for presentation include the Office of Sustainability's Semester in Review and professional meetings and conferences.